How To Void a Check: 3 Easy Steps
You may be asked to provide a voided check when setting up direct deposit or other automated payments or withdrawals involving your checking account. Knowing how to void a check correctly is important to keep your bank account and personal information secure.
Fortunately, voiding a check is simple and can be successfully done in just a few steps.
What Is a Voided Check?
A voided check is not intended to be accepted for payment. To void a check, it must have “void” written on the front of it. The banking information printed on the voided check can be used to set up an electronic link to make payments to or withdraw funds from your bank account. This information typically includes:
A voided check can also be a canceled check, and once it is voided, it cannot be accepted for payment by any intended payee. In some situations, you might need to void a check because of errors — for example, the check may have been incomplete, filled out incorrectly, or addressed to the wrong payee.
3 Easy Steps To Void a Check
You can void a check in three steps:
- Remove a blank check from your checkbook.
- Use a black pen or marker to write the word “VOID” across the front of the check in large letters–preferably in all caps.
- Make a copy of your voided check and store it in a safe place for your records. Alternatively, you can scan the check and save it as a document or photo on your computer.
It’s really that easy. A check cannot be used as payment for anything to anyone after it has been voided.
Why Would You Need To Void a Check?
There are several common reasons why you would need to do this.
By setting up direct deposit, you allow your employer to send your paychecks electronically to your bank account. Direct deposit is an ACH or electronic funds transfer service that is free to employees, and it’s simple to set up:
- Obtain a direct deposit form from your employer.
- Complete the form online or fill it out on paper and return it, directly or by email, to your employer for processing.
- Monitor your account to see when the money has been deposited.
Preauthorized Direct Payments
If you have monthly expenses such as a mortgage or rent, a car loan, a life insurance policy or utility bills, then you might find it convenient to preauthorize recurring payments from your checking account each month instead of constantly writing checks or making bank transfers.
You Make a Mistake on a Check
If you make a mistake while writing out a check, such as the wrong amount or payee, you can write “void” on the check and then destroy it. Be sure to note the voided check in your checkbook register to avoid any discrepancies in your banking records.
What To Do If You Have No Paper Checks
Some banks do not offer checks with their checking accounts. If your bank does not supply checks, you might find yourself in a predicament when you are required to provide a voided check to your employer or another entity. If you need to void a check but have no paper checks, you can:
- Go to your bank and ask them to print out a voided check. Be aware that you may be charged a fee for this service.
- Ask whether your bank can provide an electronic or paper form for you to complete and return to the party that requires the check.
If you’re like most people, you might not remember the last time you paid for something with a paper check. Still, you might consider keeping a few checks handy for the next time you change jobs or get a new life insurance policy.
In these instances, an electronic funds transfer is easier if you can produce a voided paper check to have payments deposited straight into your bank account.
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- Accounting Tools. 2020. "Voided Check Definition."
- Wells Fargo. "How To Set up Direct Deposit."
- Be The Budget. "How To Correct a Mistake on a Check."
- Huntington Bank. "How To Void a Check To Use To Set up a Direct Deposit."